INTERNSHIPS

The Alliance of Resident Theatres/New York offers fall, spring, and summer internships in our Development and Programs departments. For information on current openings and eligibility, please email [email protected] with "INTERNSHIP" in the subject line of your email.

JOB OPENINGS

Manager of Institutional Giving »

Programs Assistant, Program Services »

MANAGER OF INSTITUTIONAL GIVING

The Alliance of Resident Theatres/New York (A.R.T./New York) – a leading service and advocacy organization for New York City’s more than 400 nonprofit theatres – seeks a motivated, detail-oriented Development professional to join the organization as its Manager of Institutional Giving. This position reports to the Director of Development and will play a critical role in shaping and leading A.R.T./New York as we enter an exciting phase of our organizational development.

The Manager of Institutional Giving must have a strong commitment to our mission and core values, as well as a passion to help grow our contributed resources.  The successful candidate should be capable of successfully working with a diverse staff, Board, and membership. They must also possess strong interpersonal skills and attention to detail. This is an ideal position for an energetic self-starter with drive and flexibility who seeks to expand their grant writing skills. The Manager of Institutional Giving must be highly organized and able to self-manage, as well as prioritize projects. Note that we provide professional development opportunities for its staff to broaden their knowledge and increase their skill sets.  Our FY 18 Annual Budget is $4.3 million (55% of which is derived from contributed sources).

We have grown considerably over the past few years, and are launching a number of new initiatives in grant-making and education programs designed to address the needs of the field.  We were selected by the Andrew W. Mellon Foundation to administer its New York Theatre Program; which provides critical funding to 40-50 theatre companies.  This year, we launched Diversifying Our Organizations, an effort to strengthen and diversify nonprofit theatres and their Boards through cohort-based education and field research; A.R.T./New York Access, a program designed to educate the field and create access for artists, administrators, and audience members with disabilities; and Body Autonomy, a new set of programs and partnerships that strive to end harassment in the theatre profession.  Last year, we opened the A.R.T./New York Theatres, 2 intimate, flexible spaces on 10th Ave. and W 53rd St.

A.R.T./New York strives to create a friendly environment staffed by people who love the theatre, have a sense of humor and celebrate diversity in all of its forms.

RESPONSIBILITIES INCLUDE:

Grant Writing

• Writing all grant proposals and reports to government, foundation, and corporate donors.
• Working with Programs Dept. on proposals for current and prospective services and programs; tracking outcomes and deepening proposals/reports with statistics, anecdotal evidence, photos, etc.
• Liaising with the Facilities Department on proposals related to the A.R.T./New York Theatres, Spaces @520 and South Oxford Space.

Maintaining the Grants Calendar

• Tracking deadlines, correspondences with funders/prospects, and arrival of gifts/pledges through DonorPerfect (A.R.T./New York’s database).
• Keeping e-files in Box (A.R.T./New York’s file storage platform).

Conducting Prospect Research

• Effectively tracking research in DonorPerfect.
• Identifying potential funders to help support our programs and general operating costs.

Assisting Director of Development with Institutional Relationships

• Arranging meetings and engagement opportunities with funders.
• Coordinating cultivation events with Manager of Individual Giving and Special Events.

Assisting with the Campaign for the A.R.T./New York Theatres

• Conducting donor research specific to the initiative.
• Drafting proposals and presentations.

Administration

• Working with Director of Development on Institutional Giving plan and fundraising materials.
• Developing annual budget goals for foundation, corporate and government giving.
• Maximizing integrity of records and data in our DonorPerfect Database for fundraising purposes.
• Keeping up-to-date on our numerous programs in order to apply for and report on funding.
• Crafting A.R.T./New York’s annual report in conjunction with the Communications Coordinator.
• Liaising with the Development Associate on various projects, as necessary.

CANDIDATES SHOULD HAVE:

• Excellent writing, communication, interpersonal and organizational skills
• 1-2 years’ prior experience in grant writing and prospect research
• Fervent interest in working as a member of a motivated and passionate team of fundraisers
• Ability to prioritize multiple assignments and meet demanding deadlines
• Experience with Office Suite, Google Docs and Sheets, as well as DonorPerfect or similar database
• Comfort with strategic communications
• A desire to work across differences

A.R.T./New York offers a competitive salary and benefits, commensurate with experience. 

To apply, please send a cover letter, resume, salary requirements, three short writing samples (2-3 pages), and three references to [email protected]. Please include the title of this position and your full name in the subject line of the email. 

A.R.T./New York is committed to diversity in all its forms, and women and people of color and all abilities are encouraged to apply.

Due to a high volume of applicants, we will only be able to contact those who are invited in for an interview. No phone calls. 

PROGRAMS ASSISTANT, PROGRAM SERVICES

 The Alliance of Resident Theatres/New York (A.R.T./New York) – a leading service and advocacy organization for New York City’s more than 400 nonprofit theatres – seeks a Programs Assistant, Program Services to support the work of the Programs Department with a focus on grant, loan, and educational programming.

Our 400 member theatre companies are the heart of the organization. A.R.T./New York provides subsidized office, rehearsal, and performance space, grants, loans, workshops, roundtables, and convenings for the field, with a special focus on the needs of small nonprofit theatres. These programs, along with our advocacy efforts, have positioned the organization as a thought-leader in the New York theatre community and the arts citywide.

The Programs Assistant, Program Services will contribute to the administration and execution of A.R.T./New York’s core programs and services with a focus on program services, which include grants, loans, and new programming initiatives. Position will report to the Co-Directors of Programs and will also work closely with the Programs Coordinator and Programs Assistant, Member Services.

Duties will include:

PROGRAMS SUPPORT (40%)

• Assist in the management of the short term loan program, including weekly invoicing, processing applications, and scheduling loan signings with applicants;
• Provide support for A.R.T./New York’s six grant programs including note-taking, drafting and sending Letters of Agreement to panelists, sending notifications of grant status to applicants, processing grant checks, collecting and filing grant reports, and assisting in compiling and distributing panel books;
• With Programs Coordinator, set up and coordinate roundtable series and workshops, including procuring refreshments, answering member questions, and organizing handouts;
• With Programs Coordinator, schedule multi-session education cohort meetings and follow-up meetings for these cohorts;
• Working with Programs staff to plan and execute Intern Fair, and other large scale member events;

NEW PROGRAMMING INITIATIVES (40%)

• Working with the Co-Directors of Programs and the Programs Coordinator, assist in the expansion of the Access A.R.T./New York program - providing accessibility services to member theatres to support artists and audiences with disabilities – by scheduling cohort meetings for the Access Cohorts and Relaxed Performances Cohort, collecting and distributing materials for these programs, assisting in the launch of ASL interpretation microgrants, and sending invoices and agreements to consultants and participants;
• Assist the Programs team in the launch of Body Autonomy––providing member theatres with support in combatting harassment and abuse––scheduling Leadership Council meetings, answering member questions, assisting members in preparing microgrant applicants, and providing general administrative support as needed.

ADMINISTRATION (20%) 

• Administrative support to the Co-Directors of Programs, including: answering the phone, scheduling, filing and organizing historical documentation, tracking program statistics, and handling bank deposits;
• Other event support and coordination, as needed, especially for A.R.T./New York’s annual gala, together with the full staff;
• Represent A.R.T./New York at external events to promote programs and services, as well as planning and executing events to bring in new members to the A.R.T./New York community.
• Other duties as assigned.

The ideal candidate will be:

• Organized, able to multi-task, and able to prioritize projects;
• A problem solver with a positive attitude and a track record of good judgment, willing and excited to take on new challenges;
• An excellent self-manager, who is mature and able to work independently;
• Attentive to detail, with excellent editing skills;
• Comfortable working with financial documents, or willing to learn these skills;
• Technologically savvy and excited about using and learning technology tools that support the mission of the organization, with experience with Microsoft Office Suite, databases and/or spreadsheets, and email communications a plus;
• Passionate about equity and inclusion, and practice those values in their administrative work;
• Passionate about the nonprofit field, with experience in the nonprofit theatre, as an artist, administrator, technician, and/or stage manager.

This is a non-exempt, full-time 40 hour/week position generally scheduled as Monday through Friday 10am-6pm, with some evening and/or weekend hours as required.  Salary for this position is $37,500 per annum. Full benefits package included upon start date, including health, dental, vision, and life insurance, optional AFLAC plans, pre-tax commuter benefit option, generous paid time off, reimbursed theatre tickets, and optional 401k plan.

Please email a cover letter, resume and three references as an attachment to [email protected]. Include “PROGRAMS ASSISTANT” and your full name in the subject line. No phone calls, please.  The ideal start date for this position is October 2018.

A.R.T./New York strives to create a friendly environment staffed by people who love the theatre, have a great sense of humor, and welcome diversity in all of its forms. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.