A photo of a diverse ensemble cast in mid-twentieth century singing a song.


The Nancy Quinn Fund

Guidelines, Templates, & Evaluation Criteria

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Worksheet & Template Downloads (2019)

PDF Preview of Full Application »
Narrative Statement Guidelines »
Budget Template » 
Production History Template »



Evaluation Criteria

Applications will be evaluated through a peer panel process. The panel will score according to the established criteria on a scale of 1-10 considering each proposal for Organizational Identity (40%), Use of Funds (40%), and Quality of the Application (20%).

Organizational Identity:

  • Does the applicant clearly articulate its mission, goals, and core programming? Are these in sync with one another?
  • Does the company or project distinguish itself from others in serving a unique community of artists and audience members?
  • Is the company or project serving a diverse audience and cohort of artists, and defining diversity effectively for their community? Do the artists involved in the company or project reflect the cultural and aesthetic diversity of theatre and their own community in this moment? 

Use of Funds:

  • Does the applicant clearly state both the amount and intended use of the funding request? Have they targeted a goal, opportunity, or challenge they will apply these funds to?
  • Is the use of funds precise and realistic?
  • Is the company fiscally responsible? Does the company or project present a healthy, balanced operating budget that includes contingencies, contains realistic projections of revenues and expenses, and explains variances and deficits in a clear way? Are there concerns regarding the budget or budget notes?

Quality of the Application:

  • Is the application presented in a neat, cohesive, clear manner?
  • Are there any grammatical or typographical errors? Has the applicant taken the time to copyedit and review the application prior to submission?
  • Is the budget clear and consistent and are the budget notes clear?
  • Did the applicant answer all the questions that were answered and provide all required documents in the correct format?
  • Most importantly, does the applicant make a case for funding?


Required Documents

Applicants will be asked to provide digital versions of the following documents during the application process.

  • Narrative Statement, three pages maximum. Download the guidelines.
  • 3-Year Operating Budget. This budget should be on the linked template and include four columns: your most recently completed fiscal year actuals; your current year-to-date actuals; current year-end projections; and next year projections.
      • Use the Budget Form template provided (download here) and save to PDF format, ensuring it fits on one page.
      • Please follow ALL instructions on the template. 
      • Please DO NOT INCLUDE funds from the Nancy Quinn Fund grant in this budget.
  • Budget notes. (one page maximum) for line items that require additional clarification or explanation. The panel appreciates those applicants who submit thorough, easy to read budget notes. There is no form for this attachment. Please note: 
      • Any line item that changes by more than 10% (up or down) between fiscal years.
      • Details for both earned and contributed income, including projected ticket sales, individual and board contributions, and indicate secured and pending institutional funding.
      • The cause of a deficit, and especially take the time to explain plans to address year-over-year deficits.
  • Your production history for your most recently completed and current seasons. Include staged readings, full productions, school programs, and any other artistic output of the organization. For each piece, list the title, venue capacity, and performance dates. Use the prepared Production History template.
  • You may include up to TWO additional PDF attachments of TWO pages each that will enhance the panel's understanding of your organization and help them evaluate your application. 

For more information about this program, please email [email protected]

The Nancy Quinn Fund is made possible in part by generous funding from the Mental Insight Foundation and the New York State Council on the Arts.


Header: Irish Repertory Theatre's production of Finian's Rainbow. Photo by Carol Rosegg.