ABOUT
A.R.T./NEW YORK

The Alliance of Resident Theatres/New York is the service and advocacy organization for New York City's nonprofit theatre community.

INTERNSHIPS

The Alliance of Resident Theatres/New York offers fall, spring, and summer internships in our Development and Programs departments. For information on current openings and eligibility, please email jobs@art-newyork.org with "INTERNSHIP" in the subject line of your email.

JOB OPENINGS

Director of Operations »

Communications Coordinator »

Front-Of-House Manager »

House Technician » 


DIRECTOR OF OPERATIONS

The Alliance of Resident Theatres/New York (A.R.T./New York) is a leading service and advocacy organization for New York City’s more than 400 nonprofit theatres, seeks a Director of Operations to help shape and lead the organization going into its 50th anniversary in 2022.

Our 400 member theatre companies are the heart of the organization. A.R.T./New York provides subsidized office, rehearsal, and performance space, grants, loans, workshops, roundtables, and convenings for the field, with a special focus on the needs of small nonprofit theatres. These programs, along with our advocacy efforts, have positioned the organization as a thought-leader in the New York theatre community and the arts citywide. 

The Director of Operations is a management and leadership position that will oversee the operations of three separate facilities in the A.R.T./New York Real Estate program. Spaces@520 in Midtown Manhattan and South Oxford Space in Fort Greene, Brooklyn, each provide administrative offices, rehearsal space, and shared amenities. There are a total of 42 offices and 8 rehearsal studios between these two long-established facilities. Each location has a General Manager with hourly support staff in place, and a shared janitorial staff. The A.R.T./New York Theatres opened in January 2017 and are located at 10th Avenue and West 53rd Street. The two new performance venues have up to 87 and 149 seats respectively with fully equipped technical and production resources. There is a General Manager and Production Manager/Technical Director at the A.R.T./New York Theatres, as well as an Operations Associate, shared janitorial staff, and hourly overhire staff.

The Director of Operations will work closely with staff at all three facilities to support day-to-day operations, directly managing three full-time staff and indirectly manage a diverse team of hourly employees, and working closely with multiple other teams. The Director of Operations will be an integral member of the Senior Staff, reporting to Executive Director Ginny Louloudes, and will work closely with Deputy Director and Director of Development to implement programming to serve the A.R.T./New York membership. A.R.T./New York strives to create a friendly environment staffed by people who love the theatre, have a great sense of humor, and welcome diversity in all of its forms.

  

Responsibilities of the job include:

Leadership and Management of Facilities

  • Oversee facilities staff, including hiring, managing performance, onboarding and offboarding employees, and scheduling employees as needed, and improve systems, with a focus on providing exceptional customer service in line with A.R.T./New York’s mission and values 
  • Ensure excellent operation of all three A.R.T./New York space, including setting and reaching income targets, improving systems, and providing exceptional support for our renters and tenants 
  • Oversee care and upkeep of all three spaces, and work with staff to ensure that spaces are clean and well-maintained, that booking systems are functioning well and responding to renters’ needs, and that office tenants have adequate support 
  • Collaborating with Programs staff, implement programs to serve the membership (such as the Andrew W. Mellon Foundation Creative Space grant, and the new shared office space, for example) and explore new program opportunities in support of A.R.T./New York’s mission of service to the theatre community 
  • Coordinating external vendor contracts and maintenance procedures for each unique location including HVAC, electrical and plumbing systems, water treatment, elevators, waste, cleaning, and fire safety safety and security systems 
  • Manage and schedule janitorial and maintenance crew, including one full time staff person 
  • Oversee ordering of supplies, maintenance needs, and equipment at all three facilities, together with staff at each location 
  • Serving as a point of contact with landlords, negotiating leases, and managing other building systems as required 
  • Together with Theatres staff, oversee facilities needs for the 53rd Street space, and support that team in their work with other building tenants, contractors, and vendors 
  • Responding to off-hours emergencies and reporting to the site when required


Capital Projects

  • Identify and spearhead capital improvements to ensure that the operations and maintenance of the facilities are efficient and in compliance with safety standards and codes
  • Oversee short-term and multi-year construction projects as they arise, coordinating with outside architects, consultants, contractors, and vendors as needed
  • Steward capital funding requests, together with Development staff


Budgeting and Finance

  • Work closely with Deputy Director and Theatres General Manager to oversee finances for the organization’s Facilities programs, guiding the Facilities operating income and expense budgets of more than $2 million per year, as well as managing capital budgets for A.R.T./New York facilities
  • Create income and expense projections, and track progress throughout the year
  • Identify possible areas for growth, expansion of programming, and new income streams
  • Oversee vendor invoicing and manage payments through ArtsPool, A.R.T./New York’s centralized finance team

 

Desired skills and experience: 

  • Experience in budgeting, facilities management, and operations at a nonprofit or small business
  • Ability to problem solve, motivate and lead a team, and creating accountability to A.R.T./New York’s mission, with experience managing staff, vendors, and external stakeholders
  • Strong communication skills, and great people skills are preferred
  • Basic knowledge of building/mechanical systems, electrical, plumbing and carpentry, and local building code
  • Fire Guard certified (or willing to become one!) preferred
  • Comfortable with Google Suite, Microsoft Office Suite, and willing to learn other technology tools (such as our booking system and finance system)
  • An appreciation for the arts, theatre in particular, and a passion for excellent customer service


Salary is $95,000-$105,000 depending on experience, with an excellent benefits package including health, dental, vision, and life insurance, optional Aflac plans, generous paid time off, reimbursed theatre tickets, tax free transit, and optional 401K plan. 


Interested candidates should submit a cover letter detailing specific experience in capital projects and facilities management, budget management, and leadership and a detailed resume to jobs@art-newyork.org.

Please put your full name and “Director of Operations” in the subject line of your email.

No phone calls please. Candidates who will move forward to the next round will be contacted on a rolling basis and the job posting will remain open until filled. We will begin to review submissions on April 30, 2018. Ideal start date is June 1, 2018.

A.R.T./New York is committed to creating a welcoming environment that is inclusive and welcoming of people from all backgrounds, identities, and abilities. We seek candidates from diverse backgrounds and experiences, and we are an equal opportunity employer. 


COMMUNICATIONS COORDINATOR

The Alliance of Resident Theatres/ New York (A.R.T./New York), a leading service and advocacy organization for New York City’s more than 400 nonprofit theatres, seeks a Communications Coordinator to implement communications across all departments for this growing organization.

Our 400 member theatres are the heart of our organization. A.R.T./New York provides professional development, funding opportunities, consulting, cohort-based learning and subsidized space. Our programming, new development initiatives, and advocacy efforts position A.R.T./New York as a thought-leader in the New York theatre community.

The Communications Coordinator is a dynamic position that requires working closely across all departments of the organization. Currently supervised by the Membership and Communications Manager, the Communications Coordinator is responsible for the implementation of communications strategies toward A.R.T./New York’s varied audiences: our 400 members theatres, donors, audiences at the A.R.T./New York Theatres, and the broader public.

 

Responsibilities will include:

  • Under the supervision of the membership and communications manager, work closely with all departments on communications planning and calendaring to ensure timely, well paced communications with a consistent look, feel, and voice;
  • Compose copy for digital platforms and synthesize copy provided by departments for communications needs;
  • Coordinate content shared on social media to promote organization's online presence as a service organization for nonprofit theatres in New York City, as well as engage members in programming and community events;
  • Coordinate digital advertising for A.R.T./New York via Facebook ads and Google AdWords to raise awareness of A.R.T./New York, promote new programs, and solicit donations;
  • Construct and edit organization's outgoing email messaging to member companies and donors including newsletters, fundraising campaigns, event invitations, and advocacy alerts, and maintain the various email lists for all departments; 
  • Assisting in all direct mail campaigns;
  • Support development and programs staff with pulling mailing lists and maintaining contact lists;
  • Assist various departments, particularly development, with the creation of presentations materials;
  • Build, edit, and maintain online forms such as donation forms and event registrations;
  • Manage website including updating the landing page, blog, show calendar, and all content pages, creating new pages as needed;
  • Moderate graphic design work for digital and physical materials ranging from social media to website graphics, brochures, posters, and flyers as needed;
  • Additional duties as assigned

 

The ideal candidate will be:

  • Experienced with many or all of the following: DonorPerfect, Memberclicks, Constant Contact, social media platforms, Microsoft Office, Adobe Photoshop and InDesign, HTML code, and excited about new technology solutions;
  • A great writer with experience writing for the web;
  • Highly organized, eager to take ownership and prioritize projects;
  • A problem solver with a positive attitude and a track record of good judgement;
  • Experienced in the nonprofit field, with a passion for theatre and theatre artists

 

Salary is $37,000-$40,000 depending on experience, with an excellent benefits package including health, dental, vision, and life insurance, optional Aflac plans, reimbursed theatre tickets, tax free transit, and optional 401K plan.

Interested candidates should submit a cover letter, resume, and a content sample (for example: a sample of social or blog writing, graphic design work, video editing, an eblast, etc.) to jobs@art-newyork.org. Please put your full name and “Communications Coordinator” in the subject line of the email.

Priority will be given to applications received by April 23rd.

A.R.T./New York is committed to creating a welcoming environment that is inclusive and welcoming of people from all backgrounds, identities, and abilities. We seek candidates from diverse backgrounds and experiences, and we are an equal opportunity employer.


FRONT-OF-HOUSE MANAGER

The Alliance of Resident Theatres/New York (A.R.T./New York) seeks candidates for the part-time positions of Front-of-House Manager at the A.R.T./New York Theatres, located at 53rd Street and 10th Avenue in Manhattan. The A.R.T./New York Theatres consist of two spaces; the Mezzanine Theatre, a large flexible space with seating up to 149 and the Jeffrey and Paula Gural Theatre, a flexible black box space with seating up to 87. The Front-of-House Managers will serve as the face of A.R.T./New York for all rental productions and audiences in the theatres. These positions will be responsible for the safety of the public and will be a resource to the front-of-house staff provided by each rental production. The Front-of-House Managers will report to the General Manager of the A.R.T./New York Theatres and will collaborate with technical staff and rental clients for the smooth running of all activities in the building. These hourly positions require a flexible schedule and include nights, weekends, some weekday matinees and holidays. Responsibilities include, but are not limited to:

These hourly positions require a flexible schedule and include nights, weekends, some weekday matinees and holidays.

Responsibilities include, but are not limited to:

  • Provide orientation and communicate building protocols to the front-of-house staff provided by each rental production (house manager, box office rep, and ushers)
  • Conduct daily fire safety checks
  • Responsible for the set-up, storage, and care of front-of-house equipment
  • Communicate with rental staff and A.R.T./New York staff to facilitate starting times of performance and troubleshoot issues
  • Direct lobby traffic and monitor ingress, intermission, and egress
  • Support and communicate with the renter’s front of house staff to provide engaging customer service
  • Check lobbies and restrooms for cleanliness prior to and during each performance
  • Respond to audience questions and concerns
  • Coordinate distribution of program inserts
  • Coordinate with House Technician for any building needs during performances
  • Maintain applicable attendance records, verify nightly ticket stub count, and prepare nightly FOH reports
  • Following each performance, check that public areas are clear and all audiences have departed and coordinate with the Venue Representative for securing the building
  • Other duties as assigned

The successful candidate will have previous front-of-house experience in a theatre or performance venue, demonstrate the ability to be a team leader, be able to remain calm under pressure while juggling multiple demands, possess exemplary customer service and communication skills, and be passionate about theatre. Obtaining or possessing a FDNY F-03 Certificate of Fitness is a requirement. Proficiency with Microsoft Office preferred.

Please email a cover letter, resume and three references to jobs@art-newyork.org. PDF format preferred.  Please include “HOUSE MANAGER” and your full name in the subject line.  No phone calls, please.

A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.


HOUSE TECHNICIAN

The Alliance of Resident Theatres/New York (A.R.T./New York) seeks candidates for the part-time positions of House Technician at the A.R.T./New York Theatres, scheduled to open in November 2016.  The A.R.T./New York Theatres consist of two spaces; the Mezzanine Theatre, a large flexible space with seating up to 149 and the Jeffrey and Paula Gural Theatre, a flexible black box space with seating up to 87.

The House Technicians will be the first point of contact for rental clients in the theatres. The House Technicians will oversee use of technical equipment and systems, and be a resource to renters for questions and issues. The House Technicians will report to the Production Manager of the A.R.T./New York Theatres and will collaborate with front-of-house staff and rental clients for the smooth running of all activities in the building.

These hourly positions require a flexible schedule and may include daytimes, evenings, weekends and holidays depending on renter’s production schedules.

Responsibilities include, but are not limited to:

  • Provide access to the theatre and supervise renter’s activities including load in/out, tech and performances
  • Provide orientation to the space to each renter and assist renter’s personnel with troubleshooting and issues that arise on a day-to-day basis
  • Prepare spaces for activities as directed by A.R.T./New York staff
  • Facilitate access to A.R.T./New York’s equipment inventory and oversee proper usage of equipment
  • Ensure that A.R.T./New York policies and safety protocols are followed by renter’s personnel
  • Monitor daily schedule and breaks, and prepare a report at the end of each shift
  • Open the building at the start of the day and coordinate with Front-of-House Manager to secure the building following the conclusion of all activities
  • Assist Production Manager with equipment inventory and maintenance
  • Assist with building and janitorial needs
  • Other duties as assigned

The successful candidate will have previous technical theatre experience in a theatre or performance venue, possess strong knowledge of lighting, sound and video systems and basic understanding of theatrical carpentry, demonstrate the ability to be a team leader, be able to remain calm under pressure while juggling multiple demands, and possess exemplary customer service and communication skills.  Proficiency with Microsoft Office preferred.  Possessing a FDNY F-03 Certificate of Fitness is a plus.

Please email a cover letter, resume and three references to jobs@art-newyork.org. PDF format preferred.  Please include “HOUSE TECHNICIAN” and your full name in the subject line.  No phone calls, please.

A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status,, or any other characteristic protected by law.


Part-time Work at A.R.T./New York in Midtown and Fort Greene  

A.R.T./New York is seeking a creative handyperson that can take on small jobs at our two facilities -- Spaces @ 520 in Midtown Manhattan and the LuEsther T. Mertz South Oxford Space in Fort Greene, Brooklyn. 

Ongoing tasks include patching and painting walls, minor carpentry work, and even some gardening possibilities. Electrical or plumbing skills are a plus, but not necessary. Work is on an as-needed basis with very flexible hours. Hourly wage determined by experience. References required.  

To apply, contact Stephanie Bok at sbok@art-newyork.org. No phone calls, please.