ABOUT
A.R.T./NEW YORK

The Alliance of Resident Theatres/New York is the service and advocacy organization for New York City's nonprofit theatre community.

HOURS & LOCATIONS

MANHATTAN

Main Office
520 8th Avenue, Suite 319
New York, NY 10018
Tel: (212) 244-6667
Fax: (212) 714-1918
info@art-newyork.org

Spaces @ 520 Studios
520 8th Avenue, 3rd Floor
New York, NY 10018
Tel: (212) 594-0422
520spaces@art-newyork.org

Office hours: Monday-Friday, 10am-6pm
Rental hours: Monday-Sunday, 9am-10pm

BROOKLYN

South Oxford Space
138 South Oxford Street
Brooklyn, NY 11217
Tel: (718) 398-3078
Fax: (718) 398-2794
sos@art-newyork.org

Office hours: Monday-Friday, 10am-6pm
Rental hours: Monday-Sunday, 9am-10pm

A.R.T./NEW YORK THEATRES

(opening Fall 2016)
502 West 53rd Street
New York, NY 10019

A.R.T./NEW YORK IS A PROUD MEMBER OF:

The Association of Performing Arts Service Organizations
The Arts & Business Council of New York

INTERNSHIPS

The Alliance of Resident Theatres/New York offers fall, spring, and summer internships in our Development and Programss departments. For information on current openings and eligibility, please email jobs@art-newyork.org with "INTERNSHIP" in the subject line of your email.

JOB OPENINGS

Programs Coordinator »

Programs Associate »

Front-Of-House Manager »

House Technician »

  

 

PROGRAMS COORDINATOR

The Programs Coordinator contribute to the administration and execution of A.R.T./New York’s core programs and services, which include convenings for the field, workshops, roundtables, grants, and loans. Position will collaborate closely with the Communications & Membership Coordinator, and will report to the Deputy Director.

The ideal candidate will be:

  • A skilled events coordinator with an eye for detail and demonstrated experience managing workshops and other convenings;
  • Interested in professional development for artists and administrators;
  • Skilled in nonprofit finance, including the ability to understand and assess 990s, budgets, and balance sheets;
  • Highly organized, able to self-manage, and prioritize projects;
  • A problem solver with a positive attitude and a track record of good judgment, willing and excited to expand programs;
  • Technologically savvy and excited about using and learning technology tools that help support the mission of the organization;
  • Passionate about equity and inclusion, and practice those values in their administrative work;
  • Experienced in the nonprofit field, with a passion for theatre and service organizations.

Duties will include:

LEARNING PROGRAMS AND EVENTS MANAGEMENT  (50%)

  • Coordinating A.R.T./New York’s workshop series, including hiring and contracting workshop leaders, organizing handouts and teaching tools, booking space, managing RSVPs and communications with participants, collecting evaluations, and working with Programs staff to refresh and expand workshop offerings;
  • Coordinating and proving support for new learning programs, in conjunction with Programs staff;
  • Collaborate with Programs staff to plan and execute Curtain Call, A.R.T./New York’s annual event for its full membership, including booking space and catering, coordinating with performers, speakers, and awardees, managing RSVPs, and providing support at the event;
  • Lead Programs staff to execute Intern Fair, an annual multi-organization partnership to bring together theatres and intern candidates each Spring, including booking space, research and outreach to schools, managing RSVPs, and providing support the day of the Fair;
  • Coordinate Theatre Leadership Program, tracking participation and budget;
  • Other event support and coordination, as needed, especially for A.R.T./New York’s annual gala, in conjunction with the full staff;
  • Represent A.R.T./New York at external events to promote programs and services, as well as devising and executing strategies to bring in new members;

GRANT & LOAN PROGRAMS ADMINISTRATION (50%)

  • Providing support and technical assistance to members during the grant applications process, reviewing submitted applications; preparing panel books materials and score sheets;
  • Contracting panelists;
  • Note-taking during grant panels and other assistance during panel days, and assisting in the feedback process;
  • Providing support and technical assistance to members during the loan application process;
  • Prepare loan reviews for the Loan Committee, with guidance from the Deputy Director;
  • Generate loan payment plans and agreements;
  • Together with ArtsPool, track loan interest and principal payments, and manage communications with borrowers after loans are made.
  • Assist with budget management, expense coding, and other finance related work as assigned by Deputy Director;
  • Other duties as assigned.

 

4-6 years experience in theatre, arts administration, and artist services desired. A passion and dedication to the nonprofit theatre and arts services a must! 

 

Please email a cover letter, resume and three references to jobs@art-newyork.org. PDF format preferred.  Include “PROGRAMS COORDINATOR” and your full name in the subject line.  No phone calls, please. 

 

A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

 

 

PROGRAMS ASSOCIATE

The Programs Associate will contribute to the administration and execution of A.R.T./New York’s core programs and services, which include convenings for the field, workshops, roundtables, grants, and loans. Program Associate will also be a primary point of contact for the membership, and assist in the implementation of communications. Position will collaborate closely with the Communications & Membership Coordinator and Programs Coordinator, and will report to the Deputy Director.

The ideal candidate will be:

  • Organized, able to self-manage, and prioritize projects;
  • A problem solver with a positive attitude and a track record of good judgment, willing and excited to expand programs and take on new challenges;
  • Technologically savvy and excited about using and learning technology tools that support the mission of the organization, with experience managing website, social media, and email communications a plus;
  • Passionate about equity and inclusion, and practice those values in their administrative work;
  • Experienced in the nonprofit field, with some experience in theatre or arts service organizations.

Duties will include:

EVENTS MANAGEMENT

  • Coordinate A.R.T./New York’s weekly Roundtable series, including leading discussions with members, booking space and procuring refreshments, coordinating RSVPs, and ensuring lively participation from member organizations, as well as planning and executing topical Roundtable series throughout the year;
  • Working with Programs staff to plan and execute Curtain Call, Intern Fair, and other large scale member events, including booking space and catering, coordinating with speakers and awardees, managing RSVPs, and providing support at the event;
  • Other event support and coordination, as needed, especially for A.R.T./New York’s annual gala, together with the full staff;
  • Represent A.R.T./New York at external events to promote programs and services, as well as planning and executing events to bring in new members to the A.R.T./New York community;

COMMUNICATIONS & MEMBERSHIP MANAGEMENT

  • Assist members with accessing and maximizing their use of the A.R.T./New York website;
  • Maintain an accurate member list and map for the website, and assist with basic website maintenance and updates;
  • Assist with e-blasts and social media, events reminders and follow ups;
  • Collect and maintain an archive of press and marketing materials;

ADMINISTRATION

  • Create and send out new member packets;
  • Compile and distribute panel books and various support materials for grants program;
  • Collect and file grant reports, as well as compiling grant program statistics;
  • Administrative support to the Director of Programs, including: scheduling, filing and organizing historical documentation, tracking program statistics, creating check requests, and other duties as assigned.

Two to three years combined experience in theatre, arts administration, and office work desired. Passion and dedication to the nonprofit theatre field a must. 

Please email a cover letter, resume and three references to jobs@art-newyork.org. PDF format preferred.  Include “PROGRAMS ASSOCIATE” and your full name in the subject line.  No phone calls, please.

A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

 

 

FRONT-OF-HOUSE MANAGER

The Alliance of Resident Theatres/New York (A.R.T./New York) seeks candidates for the part-time positions of Front-of-House Manager at the A.R.T./New York Theatres, scheduled to open in November 2016.  The A.R.T./New York Theatres consist of two spaces; the Mezzanine Theatre, a large flexible space with seating up to 149 and the Jeffrey and Paula Gural Theatre, a flexible black box space with seating up to 87.

The Front-of-House Managers will serve as the face of A.R.T./New York for all rental productions and audiences in the theatres. These positions will be responsible for the safety of the public and will be a resource to the front-of-house staff provided by each rental production. The Front-of-House Managers will report to the General Manager of the A.R.T./New York Theatres and will collaborate with technical staff and rental clients for the smooth running of all activities in the building.

These hourly positions require a flexible schedule and include nights, weekends, some weekday matinees and holidays.

Responsibilities include, but are not limited to:

  • Provide orientation and communicate building protocols to the front-of-house staff provided by each rental production (house manager, box office rep, and ushers)
  • Conduct daily fire safety checks
  • Responsible for the set-up, storage and care of front-of-house equipment
  • Communicate with rental staff and A.R.T./New York staff to facilitate starting times of performance and troubleshoot issues
  • Direct lobby traffic and monitor ingress, intermission, and egress
  • Support and communicate with the renter’s front of house staff to provide engaging customer service
  • Check lobbies and restrooms for cleanliness prior to and during each performance
  • Respond to audience questions and concerns
  • Coordinate distribution of program inserts
  • Coordinate with House Technician for any building needs during performances
  • Maintain applicable attendance records, verify nightly ticket stub count, and prepare nightly FOH reports
  • Following each performance, check that public areas are clear and all audiences have departed and coordinate with the Venue Representative for securing the building
  • Other duties as assigned

The successful candidate will have previous front-of-house experience in a theatre or performance venue, demonstrate the ability to be a team leader, be able to remain calm under pressure while juggling multiple demands, possess exemplary customer service and communication skills, and be passionate about theatre.  Obtaining or possessing a FDNY F-03 Certificate of Fitness is a requirement. Proficiency with Microsoft Office preferred.

Please email a cover letter, resume and three references to jobs@art-newyork.org. PDF format preferred.  Please include “HOUSE MANAGER” and your full name in the subject line.  No phone calls, please.

A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

 

 

HOUSE TECHNICIAN

The Alliance of Resident Theatres/New York (A.R.T./New York) seeks candidates for the part-time positions of House Technician at the A.R.T./New York Theatres, scheduled to open in November 2016.  The A.R.T./New York Theatres consist of two spaces; the Mezzanine Theatre, a large flexible space with seating up to 149 and the Jeffrey and Paula Gural Theatre, a flexible black box space with seating up to 87.

The House Technicians will be the first point of contact for rental clients in the theatres. The House Technicians will oversee use of technical equipment and systems, and be a resource to renters for questions and issues. The House Technicians will report to the Production Manager of the A.R.T./New York Theatres and will collaborate with front-of-house staff and rental clients for the smooth running of all activities in the building.

These hourly positions require a flexible schedule and may include daytimes, evenings, weekends and holidays depending on renter’s production schedules.

Responsibilities include, but are not limited to:

  • Provide access to the theatre and supervise renter’s activities including load in/out, tech and performances
  • Provide orientation to the space to each renter and assist renter’s personnel with troubleshooting and issues that arise on a day-to-day basis
  • Prepare spaces for activities as directed by A.R.T./New York staff
  • Facilitate access to A.R.T./New York’s equipment inventory and oversee proper usage of equipment
  • Ensure that A.R.T./New York policies and safety protocols are followed by renter’s personnel
  • Monitor daily schedule and breaks, and prepare a report at the end of each shift
  • Open the building at the start of the day and coordinate with Front-of-House Manager to secure the building following the conclusion of all activities
  • Assist Production Manager with equipment inventory and maintenance
  • Assist with building and janitorial needs
  • Other duties as assigned

The successful candidate will have previous technical theatre experience in a theatre or performance venue, possess strong knowledge of lighting, sound and video systems and basic understanding of theatrical carpentry, demonstrate the ability to be a team leader, be able to remain calm under pressure while juggling multiple demands, and possess exemplary customer service and communication skills.  Proficiency with Microsoft Office preferred.  Possessing a FDNY F-03 Certificate of Fitness is a plus.

Please email a cover letter, resume and three references to jobs@art-newyork.org. PDF format preferred.  Please include “HOUSE TECHNICIAN” and your full name in the subject line.  No phone calls, please.

A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status,, or any other characteristic protected by law.

 

Part Time Work at A.R.T./New York in Midtown and Fort Greene  

A.R.T./New York is seeking a creative handyperson that can take on small jobs at our two facilities -- Spaces @ 520 in Midtown Manhattan and South Oxford Space in Fort Greene Brooklyn. 

Ongoing tasks include patching and painting walls, minor carpentry work, and even some gardening possibilities. Electrical or plumbing skills are a plus but not necessary. Work is on an as-needed basis with very flexible hours. Hourly wage determined by experience. References required.  

To apply, contact Stephanie Bok at sbok@art-newyork.org. No phone calls, please.