ABOUT
A.R.T./NEW YORK

The Alliance of Resident Theatres/New York is the service and advocacy organization for New York City's nonprofit theatre community.

INTERNSHIPS

The Alliance of Resident Theatres/New York offers fall, spring, and summer internships in our Development and Programs departments. For information on current openings and eligibility, please email jobs@art-newyork.org with "INTERNSHIP" in the subject line of your email.

JOB OPENINGS

Director of Development and Communication »

Operations Associate »

Front-Of-House Manager »

House Technician »

  

 

DIRECTOR OF DEVELOPMENT AND COMMUNICATIONS

 

In 2017, A.R.T./New York realized the most ambitious undertaking in its 45-year history: the opening of the A.R.T./New York Theatres - two flexible Off and Off-Off Broadway spaces located in a mixed-use building on West 53rd Street and 10th Avenue. Thanks to leadership support from the City of New York, the A.R.T./New York Theatres feature state-of-the-art, fully accessible performance venues. The rents are subsidized for our member companies with annual operating budgets below $1 million, which lack permanent spaces of their own. A.R.T./New York is raising funds to support a 25-year Rental Subsidy Fund, a Facilities Maintenance Fund, and Working Capital to sustain the project. The Campaign for the A.R.T./New York Theatres has raised nearly $5 million dollars towards a goal of $ 7.6 million.

A.R.T./New York provides grants, cash flow, and real estate loans; workshops, roundtables, and convenings for the field. Our Technical Assistance and Re-grant Program for emerging theatres, the 24 year-old Nancy Quinn Fund, has made our organization an expert on the needs of small theatres. These programs, along with our advocacy efforts, have positioned the organization as a thought-leader with respect to the theatre community and the arts city-wide. In addition to the A.R.T./New York Theatres, the organization has two other facilities: Spaces @520, our Shared Office and Rehearsal Studios at 520 Eighth Avenue and South Oxford Space in Brooklyn. Between these two space, we operate eight rehearsal studios and 40 office spaces, shared amenities, and storage.

The organization has grown considerably in the past few years, and A.R.T./New York strives to create a friendly environment staffed by people who love the theatre, welcome diversity in all of its forms, and are dedicated to a career of service. The Director of Development & Communications will be an integral member of the Senior Staff, reporting to the Executive Director, Ginny Louloudes.

 

Responsibilities Include:

 

Fundraising

 

  • Working closely with Executive Director, the Development Director will spearhead and implement all fundraising initiatives including general operating, program specific, and capital projects for a growing organization with a $4M operating budget and extensive capital activities;
  • Create and implement a development plan with a focus on sustaining the organization’s recent expansion;
  • Set goals for annual fundraising campaigns for individual giving and grow individual giving, including Patrons Program and others;
  • Work with staff, board, and artists to strategize and implement cultivation events throughout the year, including event concept, logistics, and donor participation;
  • Work with the A.R.T./New York Theatres, South Oxford Space, Spaces @520 and Programs to create new funding initiatives and identify naming opportunities;
  • Oversee all donor stewardship, including Board of Directors personal giving and solicitation efforts;
  • Build and strengthen ongoing relationship with and cultivation of board members, with an eye towards increasing diversity and engagement with the organization; work with Executive Director and Board Members to develop an Artist Advisory Board;
  • Work closely with Committee Chairs and Executive Director to develop agenda, strategy, and overall planning of quarterly Board Meetings including creation and distribution of meeting materials including those from other departments; oversee materials for reporting at all Board Committee Meetings.

 

Annual Gala

 

  • Strategize and implement all aspects of annual Spring gala;
  • Establish financial goals, secure honorees, venue, and sponsorships; 
  • Create the evening’s program, organize online auction, and coordinate Gala Committee to ensure that fundraising goals are met;
  • Manage staff to execute a lively, fun event that brings in over $300,000 annually, with an eye towards growth, increased attendance, and ongoing interaction with our donors.

 

Campaign for the A.R.T./New York Theatres

 

  • Work with board and Executive Director to identify new funding sources to complete the Campaign for the A.R.T./New York Theatres;
  • Identify and secure a $2.5 million donor to name the Mezzanine Theatre, as well as other large gifts and naming opportunities in the Theatres space;
  • Identifying new funding for the Facilities Maintenance Fund.

 

Communications

 

  • Oversee and execute institutional communications, with respect to member, donors and funders and other external stakeholders;
  • Develop branding, communications, and PR strategy for the organization together with Executive Director and Deputy Director, and create strategies for implementation together with staff;
  • Responsible for the development and implementation of all print (including Annual Report and other informational collateral), email communications, website updates, and social media campaigns, supporting Programs, Development, and all three Facilities;
  • Coordinate with Programs staff to ensure high quality, aligned communications with membership.

 

Administration & Management

 

  • Play a role in the leadership of the organization, as a member of the A.R.T./New York Senior Staff;
  • Responsible for managing a team of up to three full time direct reports as well as part-time and seasonal staff as needed, reviewing employee performance, and professional development of the department staff;
  • Prepare departmental expense budgets and develop budget goals for contributed income;
  • Work closely with Executive Director, Deputy Director, and ArtsPool to develop project specific and grant proposal budgets;
  • Work with Deputy Director and ArtsPool to maintain high level of compliance with respect to audit and local, state, and federal requirements;
  • Ensure accurate record keeping in DonorPerfect database, and maximize the impact of records and data in DonorPerfect; research and implement wealth screening options.

 

Qualifications & Qualities

 

  • Leadership experience as a nonprofit fundraising professional, preferably within the theatre or the arts;
  • Proven record of success in meeting fundraising goals, including gifts from major donors, foundations, and corporations;
  • Experience with communications, marketing and PR, and comfort with strategic communications;
  • Equally comfortable playing external and internal roles;
  • Proactive problem solver who demonstrates initiative and an ability to work independently and with a team;
  • Superior writing, communication, interpersonal, and organizational skills with experience prioritizing multiple assignments, meeting tight deadlines, and willing to be flexible with a lean staff;
  • Results-oriented: Must be comfortable in a fast-paced, results-oriented environment.
  • Experience working with databases, experience using DonorPerfect is a plus;
  • Experience with nonprofit budgeting, finances, and best practices for nonprofit management;
  • A passion for A.R.T./New York’s mission of service to theatre and the arts.

 

Salary will be in the range of $105,000-$115,000 depending on experience, with an excellent benefits package including health, dental and vision insurance, generous paid time off, tax free transit, and optional 401K plan.

Interested candidates should submit a cover letter detailing specific fundraising and communications experience, a resume, two writing samples, and three references to Jobs@art-newyork.org. Please put your full name and “Director of Development & Communications” in the subject line of your email. No phone calls please. Candidates who will move forward to the next round will be contacted on a rolling basis and the job posting will remain open until filled. We will begin to review submissions in early December 2017.

A.R.T./New York is committed to creating a welcoming environment that is inclusive and welcoming of people from all backgrounds, abilities and sexual orientations. We seek candidates from diverse backgrounds, abilities, and experiences, and we are an equal opportunity employer.  

 

 

OPERATIONS ASSOCIATE  

A.R.T./New York is seeking a full-time Operations Associate to support programming and operations of the A.R.T./New York Theatres, located at 53rd Street and 10th Avenue.  The A.R.T./New York Theatres provide state-of-the-art, accessible venues at subsidized rental rates, plus free access to top-line technical equipment, so that the city’s small and emerging theatre companies can continue to experiment, grow, and produce new works.  The theatres opened in January 2017 and consist of two spaces: the Mezzanine Theatre, a large, flexible, warehouse style theatre with seating up to 149, and the Jeffrey and Paula Gural Theatre, a flexible black box with seating up to 87.

The Operations Associate reports directly to the General Manager of the A.R.T./New York Theatres and is an integral member of a three-person team that serves as the face of A.R.T./New York Theatres for all rental productions and visitors to the theatres.   Working closely with both the GM and the Production Manager/TD, the Operations Associate will provide administrative and operational support for the smooth running of all activities in the building, and collaborate with rental companies towards the successful realization of their productions in our venue.

Responsibilities will include:

Rental Coordination:

  • Correspond with renters including responding to inquiries, scheduling tours, and disseminating information in collaboration with the General Manager.
  • Provide support to the Programs Department for the rental subsidy application and selection process.
  • Draft rental contracts and paperwork.
  • Monitor advance planning timelines and deadlines.
  • Schedule and attend renter walk-throughs and production meetings with the General Manager and Production Manager/TD.
  • Coordinate digital signage needs with renters and proof marketing materials.
  • Coordinate information updates for the A.R.T./New York Theatres webpages and printed collateral.
  • Co-lead front-of-house orientation meetings with rental companies.
  • Assist with day-to-day needs of rental companies while onsite.
  • Facilitate the close-out process following each rental and process security deposit returns.

Theatre Operations:

  • Office management including greeting visitors, answering phones, ordering office supplies, processing receipts and invoices, preparing bank deposits, coordinating cleaning needs and receiving deliveries.  Assist with vendor coordination and maintaining office systems.
  • Create and maintain calendars for theatre activities and staffing.
  • Maintain rental and audience statistics.
  • Serve as a back-up Front-of-House Manager.
  • General administrative support and other duties as assigned.

Necessary skills include excellent organizational, written, and interpersonal skills, a welcoming persona, a general understanding of the language of theatre, a strong facility with numbers, and great attention to detail with an eye for accuracy.  The ideal candidate is a positive, proactive self-starter with the ability to remain calm under pressure while juggling multiple demands, capable of working independently and as part of a team, and will take pride in being a resource to renters and visitors to the building.  The Operations Associate should be able to identify problems before or as they arise and has the ability to assess a situation and propose solutions, guided by the mission and values of A.R.T./New York.

Desired qualities include:

  • Passionate about theatre & working with small non-profit companies.
  • Patience and adaptability when things don’t go according to the plan.
  • A willingness to pitch in to get things done.
  • Capable of identifying a desired end result, and developing/executing a plan to achieve it.
  • A curiosity for everything it takes to run a building and the desire to learn.

A background in theatre or office administration, general management, and/or stage management is preferred.  Solid knowledge of Microsoft Office is required.  A bachelor’s degree and 1-2 years of work experience (or equivalent combination of education and related experience) is required.  Candidate will need to obtain an F-03 Indoor Place of Assembly Safety Personnel certification from the FDNY.

This is a non-exempt, full-time 40 hour/week position generally scheduled as Monday through Friday 9am-5pm or 10am-6pm, with some evening and weekend hours as required.  Candidate should be willing to work flexible hours.  Salary $38-$40k, depending on qualifications. Full benefits package included upon start date, including health insurance, dental, vision and retirement plan.

Please email a cover letter, resume and three references in PDF format by November 26, 2017 to jobs@art-newyork.org.  Please include “Operations Associate” and your full name in the subject line.  No phone calls, please.  The start date for this position is January 2018.

A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, national origin, or any other characteristic protected by law.

 

 

 

FRONT-OF-HOUSE MANAGER

The Alliance of Resident Theatres/New York (A.R.T./New York) seeks candidates for the part-time positions of Front-of-House Manager at the A.R.T./New York Theatres, located at 53rd Street and 10th Avenue in Manhattan. The A.R.T./New York Theatres consist of two spaces; the Mezzanine Theatre, a large flexible space with seating up to 149 and the Jeffrey and Paula Gural Theatre, a flexible black box space with seating up to 87. The Front-of-House Managers will serve as the face of A.R.T./New York for all rental productions and audiences in the theatres. These positions will be responsible for the safety of the public and will be a resource to the front-of-house staff provided by each rental production. The Front-of-House Managers will report to the General Manager of the A.R.T./New York Theatres and will collaborate with technical staff and rental clients for the smooth running of all activities in the building. These hourly positions require a flexible schedule and include nights, weekends, some weekday matinees and holidays. Responsibilities include, but are not limited to:

These hourly positions require a flexible schedule and include nights, weekends, some weekday matinees and holidays.

Responsibilities include, but are not limited to:

  • Provide orientation and communicate building protocols to the front-of-house staff provided by each rental production (house manager, box office rep, and ushers)
  • Conduct daily fire safety checks
  • Responsible for the set-up, storage, and care of front-of-house equipment
  • Communicate with rental staff and A.R.T./New York staff to facilitate starting times of performance and troubleshoot issues
  • Direct lobby traffic and monitor ingress, intermission, and egress
  • Support and communicate with the renter’s front of house staff to provide engaging customer service
  • Check lobbies and restrooms for cleanliness prior to and during each performance
  • Respond to audience questions and concerns
  • Coordinate distribution of program inserts
  • Coordinate with House Technician for any building needs during performances
  • Maintain applicable attendance records, verify nightly ticket stub count, and prepare nightly FOH reports
  • Following each performance, check that public areas are clear and all audiences have departed and coordinate with the Venue Representative for securing the building
  • Other duties as assigned

The successful candidate will have previous front-of-house experience in a theatre or performance venue, demonstrate the ability to be a team leader, be able to remain calm under pressure while juggling multiple demands, possess exemplary customer service and communication skills, and be passionate about theatre. Obtaining or possessing a FDNY F-03 Certificate of Fitness is a requirement. Proficiency with Microsoft Office preferred.

Please email a cover letter, resume and three references to jobs@art-newyork.org. PDF format preferred.  Please include “HOUSE MANAGER” and your full name in the subject line.  No phone calls, please.

A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

 

 

HOUSE TECHNICIAN

The Alliance of Resident Theatres/New York (A.R.T./New York) seeks candidates for the part-time positions of House Technician at the A.R.T./New York Theatres, scheduled to open in November 2016.  The A.R.T./New York Theatres consist of two spaces; the Mezzanine Theatre, a large flexible space with seating up to 149 and the Jeffrey and Paula Gural Theatre, a flexible black box space with seating up to 87.

The House Technicians will be the first point of contact for rental clients in the theatres. The House Technicians will oversee use of technical equipment and systems, and be a resource to renters for questions and issues. The House Technicians will report to the Production Manager of the A.R.T./New York Theatres and will collaborate with front-of-house staff and rental clients for the smooth running of all activities in the building.

These hourly positions require a flexible schedule and may include daytimes, evenings, weekends and holidays depending on renter’s production schedules.

Responsibilities include, but are not limited to:

  • Provide access to the theatre and supervise renter’s activities including load in/out, tech and performances
  • Provide orientation to the space to each renter and assist renter’s personnel with troubleshooting and issues that arise on a day-to-day basis
  • Prepare spaces for activities as directed by A.R.T./New York staff
  • Facilitate access to A.R.T./New York’s equipment inventory and oversee proper usage of equipment
  • Ensure that A.R.T./New York policies and safety protocols are followed by renter’s personnel
  • Monitor daily schedule and breaks, and prepare a report at the end of each shift
  • Open the building at the start of the day and coordinate with Front-of-House Manager to secure the building following the conclusion of all activities
  • Assist Production Manager with equipment inventory and maintenance
  • Assist with building and janitorial needs
  • Other duties as assigned

The successful candidate will have previous technical theatre experience in a theatre or performance venue, possess strong knowledge of lighting, sound and video systems and basic understanding of theatrical carpentry, demonstrate the ability to be a team leader, be able to remain calm under pressure while juggling multiple demands, and possess exemplary customer service and communication skills.  Proficiency with Microsoft Office preferred.  Possessing a FDNY F-03 Certificate of Fitness is a plus.

Please email a cover letter, resume and three references to jobs@art-newyork.org. PDF format preferred.  Please include “HOUSE TECHNICIAN” and your full name in the subject line.  No phone calls, please.

A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status,, or any other characteristic protected by law.

 

Part Time Work at A.R.T./New York in Midtown and Fort Greene  

A.R.T./New York is seeking a creative handyperson that can take on small jobs at our two facilities -- Spaces @ 520 in Midtown Manhattan and the LuEsther T. Mertz South Oxford Space in Fort Greene, Brooklyn. 

Ongoing tasks include patching and painting walls, minor carpentry work, and even some gardening possibilities. Electrical or plumbing skills are a plus, but not necessary. Work is on an as-needed basis with very flexible hours. Hourly wage determined by experience. References required.  

To apply, contact Stephanie Bok at sbok@art-newyork.org. No phone calls, please.