Creative Space Grants

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Against a rich, velvety backdrop flanked by illustrations of peacocks, a woman wearing a veil speaks to a woman wearing a fur hat.

A still from [Veil Widow Conspiracy] by NAATCO, who received the Creative Space Grant in FY19 Cycle 2. Photo by William P. Steele.

The A.R.T./New York Creative Space Grant, supported by the Andrew W. Mellon Foundation, is designed to provide theatre companies with real estate opportunities to help them meet their creative needs. This is an in-kind grant that provides A.R.T./New York members with $500 - $1,750 in credit to be used on studio space at A.R.T./New York’s [email protected] in Manhattan and the LuEsther T. Mertz South Oxford Space in Fort Greene, Brooklyn. Applicants may request space to meet any need that enables them to better create their work, including but not limited to rehearsals, auditions (no open calls), meeting space, or any combination of the above. Bookings may be made in bulk for multiple hours per day over the course of a few weeks (in the case of rehearsals), or spread out over the entire grant period. Revenue-generating activities (such as fundraisers or workshops that charge participants to attend) and ticketed performances will NOT be supported through this grant. Applicants cannot apply credit to any bookings that they made prior to receiving their grant notification.

Rental space is available to grantees based on availability. While recipients may request specific studios at either or both of A.R.T./New York’s facilities, A.R.T./New York cannot guarantee that it will be able to accommodate requests exactly as submitted.

For more information about this program, please email [email protected].

Grant Request Amounts

Grant requests are for a dollar amount in credit to be used towards bookings. Applicants can request $500 - $1,750 in credit. Please refer to the rental rates for our studios when calculating the amount of credit you would like to request, and pay close attention to the guidelines for the use of hours and the application.

Creative Space is not a cash grant. Recipients will receive credit for use at A.R.T./New York spaces.
 

Application Downloads, Evaluation Criteria, & Narrative Guidelines »

Please review all information before applying.


Grant Reporting, Crediting, & Recipients »

Click here for information on the FY19 Cycle 2 and FY20 Cycle 1 Grant, including a list of grantees and crediting and reporting information for current grantees.

 


Timeline

Creative Space Grants are made twice annually, with applications due in November (for January - June) and May (for July - December) of each year.

FY20 Creative Space Grant Cycle 2

FY20 Cycle 2 is a grant for space for January - June of 2020.

  • Application opened: Monday, October 28, 2019
  • Narrative review deadline: Monday, November 11, 2019 at 10:00am
  • Application closed: Monday, November 18, 2019 at 5:00pm

FY21 Creative Space Grant Cycle 1

FY21 Cycle 1 is a grant for space for July - December of 2020.

  • Application opens: Monday, April 27, 2020
  • Narrative review deadline: Monday, May 11, 2020 at 10:00am
  • Application closes: Monday, May 18, 2020 at 5:00pm


General Guidelines

  • Applicant must request between $500 - $1,750 in credit, to be used from January 1 to June 30, 2020.
  • Applicant must NOT have allowed more than $200 in Creative Space credit from the previous cycle to go unused without communication with A.R.T./New York by September 30th, 2019. 
  • Applicant will NOT apply grant credit to bookings made prior to the grant notification.
  • Applicant must NOT use the space for revenue-generating activities. 
  • Applicant must not have outstanding grant reports from the Creative Space Grant FY19 Cycles 1 or 2.
  • Applicant must NOT have allowed more than $200 in Creative Space credit from the previous two cycles to go unused without communication with A.R.T./New York by the deadline outlined in their notification letter. 

Eligibility

  • All current members of A.R.T./New York in good standing with no overdue rent, loans, or member dues are encouraged to apply.
  • Companies applying for A.R.T./New York membership in order to be eligible for a grant must apply for membership at least 2 weeks before the grant deadline and should reach out to [email protected] explaining their intention to apply in order to ensure their membership is approved in time.
  • Business Affiliates of A.R.T./New York are ineligible.


Space Guidelines

(Click here to download the FY20 guidelines)

Grantees will coordinate space bookings with A.R.T./New York’s facilities staff. The following booking options and guidelines will be applicable to grantees upon receipt of their grant.

Creative Space Grant Credit are subject to the following restrictions:

  • Grant credit may be used for bookings at either South Oxford Space or [email protected]
  • Grant credit may not be used for revenue generating events such as galas, ticketed performances, workshops that charge for attendance, etc.
  • Credit cannot be transferred to other companies or individuals.
  • Grant credit cannot be retroactively applied to reservations already made with A.R.T./New York before the date the grant is awarded.
  • Unused credit cannot be carried over to the next grant cycle
  • Grantees may request any of the studio and meeting rooms at South Oxford Space or [email protected] While A.R.T./New York will try to accommodate all requests, rooms are subject to availability.
  • Due to the layout of the facilities, certain noise and capacity restrictions might apply. A.R.T./New York reserves the right to restrict space use, especially for rehearsals and events that involve dance, excessive noise or occupancy, or the use of musical instruments in excess of the pianos provided.
When booking space, grantees must:
  • Clearly state that they intend to use credit from their grant award when making their reservation.
  • Indicate their intended use of the space honestly and accurately when making their reservation (appropriate hourly rates will be applied based on studio usage).
  • Confirm with facilities staff prior to booking that the desired studio can accommodate special needs, including but not limited to: loud noise, music, and sound equipment.
  • Provide advance notice to facilities staff for bookings that will involve unusually large groups, or other special circumstances.
Cancellations, no-shows, and unused credit
  • Grantees wishing to cancel a reservation of up to or less than $500 must do so at least three days in advance, or the credit used for booking will be forfeit.
  • All credit unused by the end of the grant period will be forfeit.
  • Excessive late cancellations, no-shows, unused credit, and rule violations could affect eligibility for future grant cycles.
  • In the event that a company’s plans change and Creative Space Grant credit is no longer needed, Grantees can return all or part of their credit without affecting their future eligibility if they contact A.R.T./New York staff by April 15th, 2020.
  • Grantees that leave $200 or more in Creative Space Grant credit unused will be deemed ineligible for the following two cycles (one full year).

Deposits for large reservations:

  • Reservations over $500 require a 25% non-refundable, non-transferable deposit. The deposit is required on a date determined with the booking company (between 1-5 months in advance of the booking depending on when the booking is made) before the first day of bookings. For any cancellations made after the deposit due date, A.R.T./New York will keep 25% of the cost of cancelled space.
  • Groups booking large one-off events, performances, meetings, and/or workshops may also be required to put down a non-refundable deposit that equals 25% of the booking cost. 
  • Groups with a Creative Space Grant may use their grant towards these deposits. Per the above guidelines, if a cancellation occurs after the deposit date, 25% of cost of the cancelled space will be taken out of the remaining Creative Space Grant credit. Any additional payment that was made will be credited back to the grant. 

For facility information, visit www.art-newyork.org/rehearsal-space


Grant Assistance


Grant Information Sessions

These sessions, held in our offices and online, will be hosted by A.R.T./New York programs staff who will walk applicants through the application and guidelines. Applicants are welcome to bring questions, and are strongly encouraged to read the application and guidelines before coming to the session.

FY20 Creative Space Grant Cycle 2


Grant Info Session #1 (Brooklyn)

Thursday, October 31st, 2019
10:30am - 12:00pm
Studio G // 138 South Oxford Street
Sign up »

Grant Info Session #2  (Manhattan & Online)

Tuesday, November 5th, 2019
1:00pm - 2:30pm

A.R.T./New York Conference Room // 520 8th Ave, Suite 319
Sign up »

Missed an info session? Click here to view a recording of the FY20 Cycle 2 online info session »

 

FY21 Creative Space Grant Cycle 1

Grant Info Session #1 (Brooklyn)

Thursday, April 30th, 2020
10:30am - 12:00pm
Studio G // 138 South Oxford Street 
Sign up »

Grant Info Session #2  (Manhattan & Online)

Thursday, May 7th, 2020
1:00pm - 2:30pm

A.R.T./New York Conference Room // 520 8th Ave, Suite 319
Sign up »

Missed an info session? Click here to view a recording of the FY20 Cycle 2 online info session »
This link will be updated following the info session on Tuesday, May 7th. 


Narrative Statement Review

Applicants who wish to receive comments on a draft of their narrative before submitting their application may send a draft and receive comments from the A.R.T./New York Programs team. Click here to read the guidelines for writing your Narrative Statement.

Before doing so, we strongly encourage you to read over the narrative questions and the criteria for evaluation and ensure your narrative addresses these in full. We also strongly encourage you to have a second reader do the same, as well as having someone look over the narrative for a copy-edit. Once you have done these things, A.R.T./New York staff will be happy to read your draft for clarity and content. 

When sending a draft, please keep in mind:

  • A.R.T./New York staff will only look at one draft and provide comments. We cannot review multiple drafts for you before the deadline.
  • Submitted narratives must be a complete draft. 
  • Our staff will look at the draft of your narrative and provide comments and guidance; we will not copy edit or rewrite your narrative for you.
  • The individuals providing comments are not voting members of the grant panel.

If seeking a review of your narrative statement for FY20 Cycle 2, please send a draft as a PDF attachment to [email protected] by 10:00am on November 11, 2019, and a member of the A.R.T./New York Programs Team will review it and provide comments.