FUNDING

A.R.T./New York provides a variety of financial resources to help theatres realize their creative potential.
441

Individuals attended our workshops in the 2017 fiscal year.


1.5 million
Dollars in loans distributed in the 2017 fiscal year.

5,900

Fully subsidized rehearsal space hours granted in the 2017 fiscal year.


155,500

Dollars in grants awarded in the 2017 fiscal year.


74,210

Artists used our rehearsal studios in fiscal year 2017.


391

Students attended the 2017 Internship Fair.






NYSCA-A.R.T./New York Creative Opportunity Fund

(A Statewide Regrant Program)

Eligibility | Required Documents | Narrative GuidelinesNarrative & Budget Review | Evaluation Criteria 

GUIDELINES AND ELIGIBILITY


The deadline to apply for the Creative Opportunity Fund is December 10th, 2018, at 5:00pm

 

APPLICATION DOWNLOADS

PDF of the full application »

Narrative Statement Guidelines »

3-Year Operating Budget Template »

Project Budget Template »

Production History Template »

 

 

ELIGIBILITY FOR THE 2019 CREATIVE OPPORTUNITY FUND

To be eligible for this grant, applicants must:

  • Be a professional theatre company, which NYSCA and A.R.T./New York for the purposes of this regrant define in the following ways:
    • Must have self-produced for a minimum of two seasons. A season is defined as producing at least one production running a minimum of three (3) performances over the course of a year OR a series of readings/development activities open to the public;
    • Have performances open to the general public;
    • Must pay artists; and
    • Must not charge fees to artists (including but not limited to playwrights, actors, designers, and directors) to participate in theatrical productions of the organization.  Organizations may charge fees only for legitimate classes and training programs and only if they are clearly distinct from theatre productions.
    • (Projects that are undertaken by individual artists or unincorporated entities must be able to demonstrate a history of self-producing work for the general public, with plans to show work for the public in the grant period, must pay artists and may not charge artists fees to participate in the work (though artists who teach separately are welcome to apply). Individual artists and independent producers are strongly encouraged to apply in the Opportunity to Create category.)
  • Be based in New York State
  • Have annual expenses totaling $500,000 or less for its most recently completed fiscal year
  • Offer public presentations (readings or fully staged productions) within the State of New York during the grant period.
  • Not have outstanding grant reports from A.R.T./New York grant programs.
  • Applicants do not need to be members of A.R.T./New York.
  • This year,companies who apply for project-based funding for the same cycle throughNYSCA’s Decentralized Programs (through local arts councils like LMCC, Brooklyn Arts Council, ArtsWestchester, etc.) will be eligible to apply for Creative Opportunity Fund programming in the Opportunity to Grow funding categoryApplicants who apply to NYSCA’s Decentralized Programs will not be eligible to apply for the Opportunity to Create funding category.
  • Companies that applied directly to NYSCA’s theatre programming for 2019 funding are not eligible to apply for the Creative Opportunity Fund for 2019.

 


 

REQUIRED DOCUMENTS

  • A narrative proposal based on prompt questions (see below), which includes mission, vision, and history; description of current programming and audience; evidence to substantiate outreach/marketing plan (including but not limited to online assets);
For GROW: a discussion of opportunity for further growth and professionalization of the company, and the impact this will have on the organization or artist;
For CREATE: a discussion of the specific project requesting support, and its impact on the organization or artist;
  • An organizational budget (three years, including most recent completed fiscal year actuals, current year budget and actuals, and next year/grant period budget) OR a project budget; both with budget notes which explain variances of more than 10% from year to year;
  • A list of key staff and/or project artists biographies;
  • Public programming statistics (including number of artists and audiences served) for the most recently completed, current, and upcoming projects/seasons;
  • A marketing or outreach plan (optional);
  • Work samples including up to ten still images and/or one video no longer than three minutes, preferrably uploaded to Vimeo. 

 


 

NARRATIVE STATEMENT GUIDELINES:

Applicants are asked to chose to apply for funding for either Opportunity to Create or Opportunity to Grow. Please submit one narrative statement and follow the guidelines below based on the category you have chosen to apply for.

OPPORTUNITY TO CREATE:

4 pages in Calibri 12 pt. font, standard 1-inch margins. PDF format

The narrative portion of the application is your opportunity to describe your organization's mission, core programming, goals for the future, and to distinguish your theatre from others in the state. Organizations should not rely on past accolades or assume any pre-existing knowledge panelists might have of their work. 

  1. Describe the company's mission, and your organizational goals. What does the work look like? Who are the artists involved with your company? Who is your audience? What is your company’s unique contribution to the nonprofit theatre in New York?
  2. Describe your company's core programming, or areas of work. How do these programs allow your company fulfill its mission and serve your audience?
  3. Describe your company’s audience, and your methodologies for connecting with that audience. What are your company’s specific outreach and marketing strategies? Do you work with underserved communities, and if so, how?
  4. Describe the project for which you are requesting funding in detail. How does this project relate to your mission and existing programs? Why is this project the next step for your company? How will this project help to serve your audience? Clearly mention in your answer the amount of funds you are requesting and how you plan to allocate them, should you receive a grant.
OPPORTUNITY TO GROW: 

4 pages in Calibri 12 pt. font, standard 1-inch margins. PDF Format

The narrative portion of the application is your opportunity to describe your organization's mission, core programming, goals for the future, and to distinguish your theatre from others in the state. Organizations should not rely on past accolades or assume any preexisting knowledge panelists might have of their work. 

  1. Describe the company's mission, and your organizational goals. What does the work look like? Who are the artists involved with your company? Who is your audience? What is your company’s unique contribution to the nonprofit theatre in New York?
  2. Describe your company's core programming, or areas of work. How do these programs allow your company to fulfill its mission and serve your audience?
  3. Describe your company’s audience, and your methodologies for connecting with that audience. What are your company’s specific outreach and marketing strategies? Do you work with underserved communities, and if so, how? 
  4. Describe a challenge your theatre faces, or an opportunity you see, and explain how this grant will help you address it. Clearly mention in your answer the amount of funds you are requesting and how you plan to allocate them, should you receive a grant.

   



NARRATIVE STATEMENT AND BUDGET REVIEW

Applicants who wish to receive comments on a draft of their narrative and/or their budget and budget notes before submitting their application may send a draft and receive comments from the A.R.T./New York Programs team. The hope is to give applicants who choose to avail themselves of this service the best possible opportunity to create a competitive application.

Before submitting a narrative statement for review, we strongly encourage you to read over the narrative questions and the criteria for evaluation and ensure your narrative addresses these in full. We also strongly encourage you to have a second reader do the same, as well as having someone look over the narrative for a copy-edit. Incomplete narrative statements will not be accepted for narrative review. Once you have done these things, A.R.T./New York staff will be happy to read your draft for clarity and content. 

In addition to submitting a narrative statement for review, you may also submit a budget and budget notes for review by Programs Staff. Please make sure that you are using the correct budget template for the stream of funding you are applying for (a 3 year Operating Budget for Opportunity to Grow, a Project Budget for Opportunity to Create), and please note budgets submitted for review without accompanying budget notes will not be accepted for review.

When sending a draft, please keep in mind:

  • A.R.T./New York staff will only look at one draft and provide comments. We cannot review multiple drafts for you before the deadline.
  • A.R.T./New York staff will only review your narrative statement, budget, and budget notes, no other application documents may be sent for review prior to submitting your application.
  • Incomplete narratives (that do not answer all required narrative questions) or budgets that do not include accompanying budget notes will not be reviewed.
  • To ensure feedback in a timely manner, you must submit your draft by 5pm on Monday, November 26, 2018.

  • Our staff will look at the draft of your narrative and provide comments and guidance; we will not copy edit or rewrite your narrative for you.
  • The individuals providing comments are not voting members of the grant panel.

If seeking a review of your narrative statement and/or budget please send a draft as a pdf attachment with your company's name in the file name to Jeannely Lopez at [email protected] by 5pm on Monday, November 26, 2018, and a member of the A.R.T./New York Programs Team will review it and provide comments

 


 

CRITERIA FOR EVALUATION

Applications will be evaluated through a peer panel process. The panel will score according to the established criteria on a scale of 1-10 considering each proposal for Artistic Excellence (30%), Organizational Identity (30%), Service to the Community (30%), and Quality of the Application (10%).

 

Artistic Excellence:

  • Do the application narrative and work samples make the case for artistic excellence?
  • Is the work created with rigor and does it have a clear impact on its audience?
  • Does the work provide opportunities for the development of the artists involved, the art form, and the theatre generally, and does the work contribute to a vibrant arts and cultural community in the state?
  •  Do the artists involved in the company or project reflect the cultural and aesthetic diversity of theatre and their own community in this moment? 

Organizational Identity, Structure, and Management:

  • Does the applicant clearly articulate its mission and core programming? Are these in sync with one another?
  • Does the applicant work with an effective and appropriate management structure?
  • Will artists involved in the proposed project receive fair compensation?
  • Is the company or project fiscally responsible? Does the company or project present a healthy, balanced operating budget that includes contingencies, contains realistic projections of revenues and expenses, and explains variances and deficits in a clear way?

Service to the Community:

  • Does the company or project distinguish itself from others in serving a unique community of artists and audience members?
  • Does the company or project clearly define its audience, and employ effective mechanisms to connect with this audience? Does the company or project have a marketing and outreach plan?
  • Is the company or project serving a diverse audience and cohort of artists, and defining diversity effectively for their community?

Quality of the Application:

  • Is the application presented in a neat, cohesive, clear manner?
  • Are there any grammatical or typographical errors?
  • Is the budget clear and consistent, and is the math accurate? Is accumulated surplus/deficit correctly calculated? Are budget notes clear?
  • Most importantly, does the applicant make a case for funding?

 

 

For more information about this program, please contact Corinne Woods, Programs Coordinator, at cwoods@art-newyork.org or (212) 244-6667 ext. 241.

   

 


Header: Irish Repertory Theatre's production of Finian's Rainbow. Photo by Carol Rosegg.