NYSCA-A.R.T./New York Creative Opportunity Fund Guidelines

(A Statewide Theatre Regrant Program) 

 


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  Evaluation Criteria | Required Documents | Narrative Guidelines

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PDF of the full application »
Narrative Statement Guidelines »
3-Year Operating Budget Template »
Project Budget Template »
Production History Template »


Evaluation Criteria

Applications will be evaluated through a peer panel process. The panel will score according to the established criteria on a scale of 1-10 considering each proposal for Artistic Excellence (30%), Organizational Identity (30%), Service to the Community (30%), and Quality of the Application (10%). 

Artistic Excellence:

  • Do the application narrative and work samples make the case for artistic excellence?
  • Is the work created with rigor and does it have a clear impact on its audience?
  • Does the work provide opportunities for the development of the artists involved, the art form, and the theatre generally, and does the work contribute to a vibrant arts and cultural community in the state?
  • Do the artists involved in the company or project reflect the cultural and aesthetic diversity of theatre and their own community in this moment? 

Organizational Identity, Structure, and Management:

  • Does the applicant clearly articulate its mission and core programming? Are these in sync with one another?
  • Does the applicant work with an effective and appropriate management structure?
  • Will artists involved in the proposed project receive fair compensation?
  • Is the company or project fiscally responsible? Does the company or project present a healthy, balanced operating budget that includes contingencies, contains realistic projections of revenues and expenses, and explains variances and deficits in a clear way?

Service to the Community:

  • Does the company or project distinguish itself from others in serving a unique community of artists and audience members?
  • Does the company or project clearly define its audience, and employ effective mechanisms to connect with this audience? Does the company or project have a marketing and outreach plan?
  • Is the company or project serving a diverse audience and cohort of artists, and defining diversity effectively for their community?

Quality of the Application:

  • Is the application presented in a neat, cohesive, clear manner?
  • Are there any grammatical or typographical errors?
  • Is the budget clear and consistent, and is the math accurate? Is accumulated surplus/deficit correctly calculated? Are budget notes clear?
  • Most importantly, does the applicant make a case for funding?


Required Documents

  1. Narrative Statement: A proposal based on prompt questions (see below), which includes mission, vision, and history; description of current programming and audience; evidence to substantiate outreach/marketing plan (including but not limited to online assets);
    1. For GROW: a discussion of opportunity for further growth and professionalization of the company, and the impact this will have on the organization or artist;
    2. For CREATE: a discussion of the specific project requesting support, and its impact on the organization or artist;
  2. Budget: An organizational budget (three years, including most recent completed fiscal year actuals, current year budget and actuals, and next year/grant period budget) OR a project budget; 
  3. Budget Notes: notes which explain variances of more than 10% from year to year;
  4. A list of key staff and/or project artists biographies;
  5. Production History: including number of artists and audiences served for the most recently completed, current, and upcoming projects/seasons;
  6. Work Samples: including up to ten still images and/or one video no longer than three minutes, preferrably uploaded to Vimeo. 


Narrative Statement Guidelines

Applicants must select whether they are applying for funding for either Opportunity to Create or Opportunity to Grow. Please submit one narrative statement and follow the guidelines below based on the category you are applying for.

Narrative statements must be 4 pages max, in Calibri or Arial 12 pt font with standard 1-inch margins, and uploaded as a PDF.

The narrative portion of the application is your opportunity to describe your organization's mission, core programming, goals for the future, and to distinguish your theatre from others in the state. Organizations should not rely on past accolades or assume any pre-existing knowledge panelists might have of their work. 

OPPORTUNITY TO CREATE:
  1. Describe the company's mission and vision, and your organizational goals. What is your contribution to the nonprofit theatre in New York? What is unique about what you offer to the audiences and artists you serve?
  2. Describe your company's core programs, or areas of work. How do they help you achieve the above stated goals in relation to your audience and mission?
  3. Describe your company's audience, and your methodologies for connecting with that audience. What are your company's specific outreach and marketing strategies? Do you work with underserved communities, and if so, how?
  4. Describe the project for which you are requesting funding in detail. How does this project relate to your mission and existing programs? Why is this project the next step for your company or you as an artist? How will this project help to serve your audience? Clearly mention in your answer the amount of funds you are requesting and how you plan to allocate them, should you receive a grant.

OPPORTUNITY TO GROW: 
  1. Describe the company's mission and vision, and your organizational goals. What is your contribution to the nonprofit theatre in New York? What is unique about what you offer to the audiences and artists you serve?
  2. Describe your company's core programs, or areas of work. How do they help you achieve the above stated goals in relation to your audience and mission?
  3. Describe your company's audience, and your methodologies for connecting with that audience. What are your company's specific outreach and marketing strategies? Do you work with underserved communities, and if so, how?
  4. Describe a challenge your theatre faces, or an opportunity you see, and explain how this grant will help you address it. Clearly mention in your answer the amount of funds you are requesting and how you plan to allocate them, should you receive a grant.
      

For more information, please email [email protected]

Header: Irish Repertory Theatre's production of Finian's Rainbow. Photo by Carol Rosegg.