FUNDING

A.R.T./New York provides a variety of financial resources to help theatres realize their creative potential.
441

Individuals attend our workshops in the 2017 fiscal year.


1.5 million
Dollars in loans distributed in the 2017 fiscal year.

5,900

Fully subsidized rehearsal space hours granted in the 2017 fiscal year.


155,500

Dollars in grants awarded in the 2017 fiscal year.


74,210

Artists used our rehearsal studios in fiscal year 2017.


391

Students attended the 2017 Internship Fair.






NYSCA-A.R.T./New York Creative Opportunity Fund

(A Statewide Regrant Program)



GUIDELINES AND ELIGIBILITY

 

APPLICATION DOWNLOADS

PDF of the full application »

Narrative Statement Guidelines »

3-Year Operating Budget Template »

Project Budget Template »

Production History Template »

ELIGIBILITY

  • If the Applicant is based in the five boroughs of New York City, Applicant must be a member of A.R.T./New York in good standing.
  • If an Applicant is not based in the five boroughs of New York City, A.R.T./New York membership is not required. Please note that any Upstate awardees will receive a one-year Nonprofit Professional Affiliate Membership with A.R.T./New York as an added benefit of this grant.
  • Companies applying for A.R.T./New York membership in order to be eligible for a grant must apply for membership at least 2 weeks before the grant deadline and should reach out to kfrazier@art-newyork.org explaining their intention to apply, in order to ensure their membership is approved in time.
  • All Applicants must be based in New York State.
  • All Applicants must be a professional theatre company or producer as defined in our overview.
  • Applicant must have had annual expenses totaling $500,000 or less for its most recently completed fiscal year.
  • A company can be a 501c3, a fiscally sponsored project, or “nonprofit in spirit,” meaning an individual artist or small unincorporated project with a budget under $100,000.
  • Applicant must offer public presentations (readings or fully staged productions) within the State of New York during the grant period.
  • Applicant CANNOT apply for funding from the NYSCA-A.R.T./New York Creative Opportunity Fund AND directly from NYSCA or through NYSCA’s Decentralization programs through local arts councils in the same grant cycle (i.e. funds for use in calendar year 2018). This means, that if an applicant has applied for funding through any of these sources they are ineligible to apply for the Creative Opportunity Fund:
    - NYSCA Theatre Program
    - Brooklyn Arts Council's Local Arts Support
    - State funds through: LMCC's grants (Creative Engagement and Creative Learning)
    - Bronx Council on the Art's Community Arts Grant 
    - Queens Arts Fund Community Arts Grant
    - Staten Island Arts' NYSCA Encore Grant
    NYSCA-DEC Funds through a local arts council
    Of these methods of receiving funding from NYSCA, the company should focus its energy on ONE application.  

 

REQUIRED DOCUMENTS

  • A narrative proposal based on prompt questions (see below), which includes mission, vision, and history; description of current programming and audience; evidence to substantiate outreach/marketing plan (including but not limited to online assets);
For GROW: a discussion of opportunity for further growth and professionalization of the company, and the impact this will have on the organization or artist;
For CREATE: a discussion of the specific project requesting support, and its impact on the organization or artist;
  • An organizational budget (three years, including most recent completed fiscal year actuals, current year budget and actuals, and next year/grant period budget) OR a project budget; both with budget notes which explain variances of more than 10% from year to year;
  • A list of key staff and/or project artists biographies;
  • Public programming statistics (including number of artists and audiences served) for the most recently completed, current, and upcoming projects/seasons;
  • A marketing or outreach plan (optional);
  • Work samples including up to ten still images and/or one video no longer than three minutes, preferrably uploaded to Vimeo. 

 

 

Narrative Statement Guidelines:

Applicants are asked to chose to apply for funding for either Opportunity to Create or Opportunity to Grow. Please submit one narrative statement and follow the guidelines below based on the category you have chosen to apply for.

OPPORTUNITY TO CREATE:

4 pages in Calibri 12 pt. font, standard 1-inch margins. PDF format

The narrative portion of the application is your opportunity to describe your organization's mission, core programming, goals for the future, and to distinguish your theatre from others in the state. Organizations should not rely on past accolades or assume any pre-existing knowledge panelists might have of their work. 

  1. Describe the company's mission, and your organizational goals. What does the work look like? Who are the artists involved with your company? Who is your audience? What is your company’s unique contribution to the nonprofit theatre in New York?
  2. Describe your company's core programming, or areas of work. How do these programs allow your company fulfill its mission and serve your audience?
  3. Describe your company’s audience, and your methodologies for connecting with that audience. What are your company’s specific outreach and marketing strategies? Do you work with underserved communities, and if so, how?
  4. Describe the project for which you are requesting funding in detail. How does this project relate to your mission and existing programs? Why is this project the next step for your company? How will this project help to serve your audience? Clearly mention in your answer the amount of funds you are requesting and how you plan to allocate them, should you receive a grant. 
OPPORTUNITY TO GROW: 

4 pages in Calibri 12 pt. font, standard 1-inch margins. PDF Format

The narrative portion of the application is your opportunity to describe your organization's mission, core programming, goals for the future, and to distinguish your theatre from others in the state. Organizations should not rely on past accolades or assume any preexisting knowledge panelists might have of their work. 

  1. Describe the company's mission, and your organizational goals. What does the work look like? Who are the artists involved with your company? Who is your audience? What is your company’s unique contribution to the nonprofit theatre in New York?
  2. Describe your company's core programming, or areas of work. How do these programs allow your company to fulfill its mission and serve your audience?
  3. Describe your company’s audience, and your methodologies for connecting with that audience. What are your company’s specific outreach and marketing strategies? Do you work with underserved communities, and if so, how? 
  4. Describe a challenge your theatre faces, or an opportunity you see, and explain how this grant will help you address it. Clearly mention in your answer the amount of funds you are requesting and how you plan to allocate them, should you receive a grant.

 

  

 

NARRATIVE STATEMENT REVIEW

A.R.T./New York staff will also review any application narrative/budget that an applicant sends in advance on or before December 20, 2017. These one-on-one counseling sessions will focus on clarity of the narrative and budget, and provide feedback to the applicant before the final application is submitted. The hope is to give applicants who choose to avail themselves of this service the best possible opportunity to create a competitive application

Before doing so, we strongly encourage you to read over the narrative questions and the criteria for evaluation and ensure your narrative addresses these in full. We also strongly encourage you to have a second reader do the same, as well as having someone look over the narrative for a copy-edit. Once you have done these things, A.R.T./New York staff will be happy to read your draft for clarity and content. 

When sending a draft, please keep in mind:

  • A.R.T./New York staff will only look at one draft and provide comments. We cannot review multiple drafts for you before the deadline.
  • A.R.T./New York staff will only review your narrative statement, no other application documents may be sent for review prior to submitting your application.
  • To ensure feedback in a timely manner,  you must submit your draft by December 20, 2017.
  • Our staff will look at the draft of your narrative and provide comments and guidance; we will not copy edit or rewrite your narrative for you.
  • The individuals providing comments are not voting members of the grant panel.

If seeking a review of your narrative statement please send a draft as a pdf attachment with your company's name in the file name to cwoods@art-newyork.org by December 20, 2017 and a member of the A.R.T./New York Programs Team will review it and provide comments.

 

 


CRITERIA FOR EVALUATION

Applications will be evaluated through a peer panel process. The panel will score according to the established criteria on a scale of 1-10 considering each proposal for Artistic Excellence (30%), Organizational Identity (30%), Service to the Community (30%), and Quality of the Application (10%).

 

Artistic Excellence:

  • Do the application narrative and work samples make the case for artistic excellence?
  • Is the work created with rigor and does it have a clear impact on its audience?
  • Does the work provide opportunities for the development of the artists involved, the art form, and the theatre generally, and does the work contribute to a vibrant arts and cultural community in the state?
  •  Do the artists involved in the company or project reflect the cultural and aesthetic diversity of theatre and their own community in this moment? 

Organizational Identity, Structure, and Management:

  • Does the applicant clearly articulate its mission and core programming? Are these in sync with one another?
  • Does the applicant work with an effective and appropriate management structure?
  • Will artists involved in the proposed project receive fair compensation?
  • Is the company or project fiscally responsible? Does the company or project present a healthy, balanced operating budget that includes contingencies, contains realistic projections of revenues and expenses, and explains variances and deficits in a clear way?

Service to the Community:

  • Does the company or project distinguish itself from others in serving a unique community of artists and audience members?
  • Does the company or project clearly define its audience, and employ effective mechanisms to connect with this audience? Does the company or project have a marketing and outreach plan?
  • Is the company or project serving a diverse audience and cohort of artists, and defining diversity effectively for their community?

Quality of the Application:

  • Is the application presented in a neat, cohesive, clear manner?
  • Are there any grammatical or typographical errors?
  • Is the budget clear and consistent, and is the math accurate? Is accumulated surplus/deficit correctly calculated? Are budget notes clear?
  • Most importantly, does the applicant make a case for funding?

 

 

 

For more information about this program, please contact Corinne Woods, Programs Coordinator, at cwoods@art-newyork.org or (212) 244-6667 ext. 241.

 

  

 


Header: 2017 Nancy Quinn Fund, Creative Space Grant, Creative Opportunity Fund, and Rental Subsidy Fund recipient Broken Box Mime Theater's prduction of SEE REVERSE //  Bjorn Bolinder www.findthelightphotography.com @findthelightphotography