FUNDING

A.R.T./New York provides a variety of financial resources to help theatres realize their creative potential.
441

Individuals attend our workshops in the 2017 fiscal year.


1.5 million
Dollars in loans distributed in the 2017 fiscal year.

5,900

Fully subsidized rehearsal space hours granted in the 2017 fiscal year.


155,500

Dollars in grants awarded in the 2017 fiscal year.


74,210

Artists used our rehearsal studios in fiscal year 2017.


391

Students attended the 2017 Internship Fair.






The Edith Lutyens and Norman Bel Geddes design enhancement Fund

APPLICATION GUIDELINES

APPLICATION DOWNLOADS 

The following downloads are useful guides and templates necessary to complete the application. 

These downloads do not constitute all of the documents that you must provide in your application. Please read all information below.

ELIGIBILITY

  • Applicant must be a current member of A.R.T./New York in good standing, with no outstanding dues, loans, or rent;
  • Companies applying for A.R.T./New York membership in order to be eligible for a grant must apply for membership at least 2 weeks before the grant deadline and should reach out to kfrazier@art-newyork.org explaining their intention to apply, in order to ensure their membership is approved in time.
  • Applicant must have its own 501(c)(3) status (no fiscal sponsorship accepted);
  • Applicant must NOT have had annual expenses totaling more than $5,000,000 for its most recently completed fiscal year. This includes all non-theatre related programming and activities, except capital campaigns;
  • Applicant must NOT have received funding from the Design Enhancement Fund in both of the last two consecutive years (2016 and 2017);
  • Applicant may only request funding for a project that occurs in New York City between January 1, and December 31, 2018. Touring productions are eligible, provided they have New York City performance dates in 2018. In cases where a funded project is delayed until 2019, organizations must return the funds to A.R.T./New York as soon as the delay is confirmed;
  • Presenters applying on behalf of a company that does not meet the above eligibility criteria will not be considered.
  • A lack of funding should not impair the production as originally envisioned by the design team. Put another way, the enhancement should be described in positive terms, and should not devalue the creativity and feasibility of the original design concept(s) for the production.

LIMITATIONS

Applicant MAY NOT use grant money for salaries, fees, labor, training programs, or travel expenses. Applicants may only request funding for one production to be performed in New York City between January 1-December 31, 2018. Funding may enhance more than one design element in the same production.

Due to limited funds, your request should not exceed $10,000, and it is recommended that applicants explain clearly and specifically how enhancement funds will be allocated, and provide research to support the costs itemized in the budget.


 

NARRATIVE STATEMENT REVIEW

Applicants who wish to receive comments on a draft of their narrative before submitting their application may send a draft and receive comments from the A.R.T./New York Programs team. 

Before doing so, we strongly encourage you to read over the narrative questions and the criteria for evaluation and ensure your narrative addresses these in full. We also strongly encourage you to have a second reader do the same, as well as having someone look over the narrative for a copy-edit. Once you have done these things, A.R.T./New York staff will be happy to read your draft for clarity and content. 

When sending a draft, please keep in mind:

  • A.R.T./New York staff will only look at one draft and provide comments. We cannot review multiple drafts for you before the deadline.
  • A.R.T./New York staff will only review your narrative statement, no other application documents may be sent for review prior to submitting your application.
  • To ensure feedback in a timely manner, for the Edith Lutyens and Norman Bel Geddes Design Enhancement Fund you must submit your draft by September 25th, 2017 at 5pm.
  • Our staff will look at the draft of your narrative and provide comments and guidance; we will not copy edit or rewrite your narrative for you.
  • The individuals providing comments are not voting members of the grant panel.

If seeking a review of your narrative statement please send a draft as an attachment to cwoods@art-newyork.org and a member of the A.R.T./New York Programs Team will review it and provide comments.

 

REQUIRED DOCUMENTS 

  • Narrative Statement (4 pages maximum) Download Guidelines
  • 3-Year Operating Budget (Download Template) for your company. This budget should include four columns: your most recently completed fiscal year actuals; your current budget and year-to-date actuals; and the next fiscal year projection.
    • Use the Budget Form template provided and print to PDF format to ensure it fits on one page.
    • Please round your numbers to the nearest dollar.
    • If your theatre program is only a portion of your programming, please include a separate budget for the theatre program.
    • Please DO NOT INCLUDE funds from the Edith Lutyens and Norman Bel Geddes Design Enhancement Fund grant in this budget.
  • Budget Notes (one page maximum) for line items that require additional clarification or explanation.  
  • Full Production Budget (one page maximum) including income and expenses for the proposed project. This budget should not be exclusive to the design element(s) for which you are requesting funds. Please use two columns in the budget: the left column should include the original design budget, and the right column should indicate where enhancement funds would be applied if awarded. 
  • Production Budget Notes (one page maximum) detailing secured and pending income, earned income projections, and expense details. This section is the opportunity to show research and comparables that clarify the enhancement budget against the original design budget.
  • A brief biography of the designer(s) (one page maximum) who will be working on the funded elements.
    • Please indicate the fiscal year in which the production for which funding is being requested will occur.
    • Any line item that changes by more than 10% (up or down) between fiscal years. 
    • Please provide details for both earned and contributed income, including projected ticket sales, individual and board contributions, and indicate secured and pending institutional funding.
    • Please explain the cause of a deficit, and especially take the time to explain plans to address year-over-year deficits, if necessary.
  • A copy of your 501(c)(3) IRS determination letter (one page).
  • Your company’s performance history (two pages maximum) for your most recently completed and current seasons. Use the prepared Performance History template (download 2018 template here). We strongly suggest noting if the designer(s) working on your proposed production have also worked on any past productions.
  • OPTIONAL: You may include up to TWO additional attachments (6 pages total) consisting of materials that will enhance the panel’s understanding of the proposed design, and the work of your designer(s). Images, renderings, recordings, and other information about the current and enhanced designs are very welcome. Please note that these attachments are completely optional, and past panels have funded many proposals without additional documents.
    • Attachments uploaded through the online application are printed black and white on 8.5" x 11" paper, with a three-hole punch on the left side.
    • Please limit uploaded attachments to no more than three pages each.
    • Please DO NOT provide a website link to the design samples.
    •  If you wish to include a color printouts or similar item that can fit in the panel binder (ie, is 8.5”x11”or smaller), please supply eight copies. 
    • If you do not have the additional attachments in digital form you must indicate on your application that you will be mailing in additional materials. Please mail them or drop them off at A.R.T./New York, ATTN: Corinne Woods, 520 Eighth Avenue, Suite 319, New York, NY 10018 and ensure that they are postmarked on or prior to the grant deadline.
    • DO NOT submit more than ONE copy of large scaled design sketches, models, CDS, DVDs, or other work samples from your designer(s) that will be reviewed in the office. These materials will be returned in early December, but the applicants have to come pick them up at the office.

CRITERIA FOR EVALUATION

The panel is asked to keep the following three criteria in mind when evaluating each proposal. As you review your narrative and supporting documents, please consider how well your company’s proposal addresses these three areas:

Use of Funds –Is the enhanced project budget clearly articulated and does it fall within the parameters of the grant? Is the budget realistic, in the estimation of the panel? Are the enhanced and non-enhanced versions of the project clearly explained? Will the enhancement have a discernable impact on the designer and their growth as an artist? Will the production itself, and the audience’s experience, be made stronger and fuller by the design enhancement?

Project Logistics  – Is the production timeframe reasonable and achievable? If funds are awarded, is it realistic that the enhanced design will be implemented as described? Will the production move forward with or without funding, or is the application underwriting the original design itself rather than an enhancement?

Organizational Identity – Does the proposal clearly define the company’s mission and programming? Does the production for which the company seeks funding seem in sync with the stated mission?  Does the company distinguish itself from other applicants in serving a unique community of artists and audience members?

TIPS FOR THE APPLICANT

  • Applicants should not rely on past accolades or assume that panelists have any preexisting knowledge of their work. Panelists are asked to rely only on what the company has shared about itself.
  • The most successful applicants will offer a clear breakdown of how the funds will be spent, not simply add a lump sum to a particular budget line item.
  • The panel does not review applications with any aesthetic criteria in mind, and therefore a wide range of design elements and concepts are welcome to apply for this grant. The panel will focus on the feasibility of the project and impact of the grant.
  • A lack of funding should not impair the production as originally envisioned by the design team. Put another way, the enhancement should be described in positive terms, and should not devalue the creativity and feasibility of the original design concept(s) for the production.
  • The panel carefully considers whether applicants will have enough time to implement the design enhancement. Therefore, while all projects occurring during 2018 are eligible, applicants with projects in January must show they have sufficient time to execute the specific design enhancement requested.
  • The purchase of equipment is possible through this fund. However, requests for equipment purchase must address why purchasing is better than renting, how purchasing it will specifically serve this production and enhance the designer's experience, and what the cost of renting is, in comparison.

 

For more information about this program, please contact Programs Coordinator Corinne Woods, at cwoods@art-newyork.org or (212) 244-6667 ext. 221.

 

 


The Edith Lutyens and Norman Bel Geddes Design Enhancement Fund was made possible by generous funding from the Edith Lutyens and Norman Bel Geddes Foundation.

 


Header: 2017 Nancy Quinn Fund, Creative Space Grant, Creative Opportunity Fund, and Rental Subsidy Fund recipient Broken Box Mime Theater's prduction of SEE REVERSE //  Photo: Bjorn Bolinder www.findthelightphotography.com @findthelightphotography